5 Essential Features Your Maintenance Management Software

The advances in mobile technology and web-based software have given users with on-the-go and round-the-clock usage of applications. These tech trends allow niche B2B systems like the ever-growing computerized maintenance management (CMMS) market to increase in popularity.

Listed here are five most essential maintenance management software requirements:

Preventive Maintenance

This feature is essential-have among virtually all buyers trying to find CMMS. CMMS buyer behavior shows that preventive maintenance is regarded as the popular CMMS feature. Preventive maintenance allows work orders to get on a given schedule, outlining tasks to effectively inspect or clean critical equipment. Performing scheduled maintenance on the assets has shown enormous personal savings, by increasing equipment uptime and the longevity of assets by nearly 20%. Without a CMMS, PM automation is impossible to mimic, let alone track. This automation cause preventive maintenance an immediate requirement amongst buyers.

Work Order Management

Work orders are the hub of the maintenance management system. Along with providing a digital form rather than traditional paper-based work orders, a CMMS work order represents the central element of your maintenance database. Every asset and equipment information, including documents, ID tags, equipment images, parts information, plus more could be associated with work orders rendering it an agile communication tool within your maintenance department. Digital work orders will also be flexible, allowing users to update and modify information quickly including its status or description fields. With such a sturdy tool available for all CMMS vendors, it's no wonder why 53% of survey respondents were extremely enthusiastic about work order management and additional research found that 21% of buyers required work order management as being a key feature.

Asset management

Apart from pure work order management, a CMMS also functions like a maintenance database. It stores a multitude of data, from asset and equipment information including documents, images, warranty info, serial numbers and installation dates to spare parts information to equipment locations and historical work order data. No longer do organizations need to shuffle through filing cabinets to get critical O&M manuals or walk onto an asset to see its ID tag. All of the related to asset management might be accessed from the system via different interfaces including interactive layouts for accurate asset mapping.


The application of CMMS mobile capabilities has witnessed significant growth over the last few years. Began just as one latest feature of CMMS, mobile is now a standard function to the maintenance system. Maintenance technicians, in particular, are able to leverage mobile app benefits by accessing their job orders within the field to test off tasks, enter their total project hours, and even more. A CMMS app reduces human error, eliminates the requirement for paper, and reduces the time between jobs as technicians can talk about their mobile job list as an alternative to having to sign in with superiors. Weight loss buyers continue to ask about for increased mobile capabilities, CMMS apps are required to become smarter and more comprehensive later on. Capacities such as syncing real-time phone alerts with machine inspections and providing an increasingly user-friendly interface to view and edit information will quickly grow in popularity.


With innovative CMMS features comes the need to declutter an interface and streamline the appear and feel of the robust software. User-friendliness is of the utmost importance on the end-user like a confusing dashboard or overabundance of action buttons severely reduces software uptake. The survey learned that nearly 74% of all maintenance managers considered user-friendly software as essential. The bottom line is, if the software is complicated, maintenance technicians who are generally less tech savvy won't use it.

The best CMMS systems are ever evolving, developing additional features to remain at the top of current industry trends. The fundamental popular features of work order management, preventive maintenance, and asset and equipment management, be that as it may, stay predictable. The main difference now is a result of their user-friendly aesthetic and web-based delivery method. Although a majority of maintenance managers refer to these characteristics as the most important, this can be by no means an exhaustive list. Proper research and vetting of varied software vendors will help organizations searching for CMMS to develop their very own list of required features for any tailored and comprehensive software experience.

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